Smart Office. Digital. Attractive. Future-proof.

OFFICEMEDIA is your partner for the digitization and networking of modern working environments. We plan, integrate and implement smart office technologies – from media technology and IT infrastructure to sensor technology and access systems. Our solutions create inspiring, productive and flexible office environments that bring people back to the office.

We are the networkers and that is what makes us unique

Phases of a consulting and planning project at OFFICEMEDIA

Phase 1: Prototype phase

• Inventory & Analysis: Survey of existing technical systems (AV, IT, building technology) in the office, at the workplace and in meeting and event environments.
• Potential analysis: Identification of optimization and innovation opportunities
• Workshops & Trend Analyses: Smart Office, Hybrid Events, Hybrid Learning

Definition of objectives: Development of a future-oriented requirements profile with all stakeholders

Phase 2: Digital concept, user experience & use cases

• Brainstorming: Digitalization ideas for work, communication & visitor zones
• Journey Mapping: Simulation of a working day for employees & customers
• Prototypes & Mock-ups: Visualization with tools such as Miro, Monday, Trello
• Experience Platform: Networking of all systems and touchpoints for a seamless user experience

Phase 3: Digital AV-IT-Secure-Access Technology Concept

• Technology development: Tailor-made solutions for AV, IT, Access, Security
• Budget & Investment Planning: ROI calculation, price options, cost estimates
• Infrastructure planning: Network, security, integration of existing systems
• Media control & access control: AV technology, network security, room & occupancy planning
• Simulation & interface integration: Electroacoustics, lighting, building control

Phase 4: Implementation & Roadmap (4-5 years)

• Detailed roadmap: Milestones & project phases for controlled implementation and execution with operational management

Our solutions increase the productivity, collaboration and attractiveness of your office space. You benefit from:
✔ Seamlessly integrated technology for intuitive use
✔ More efficient meetings & collaboration through smart rooms
✔ Optimally used office space through intelligent space management
✔ Energy savings & sustainability for ESG compliance and EU taxonomy
✔ Higher employee satisfaction thanks to modern, flexible working environments ✔ Higher demand in letting through digitally networked Smart Office Services

Example: Smart meeting rooms for efficient collaboration & optimized space utilization

A company finds that meeting rooms are often used inefficiently:
🔹 Meetings start late because the technology does not work immediately
🔹 Rooms are reserved but unused, while other teams cannot find a free space
🔹 High energy costs because lighting & air conditioning run continuously

Optimal space utilization through intelligent space management
✔ Real-time occupancy data shows which rooms are actually being used
✔ Automatic release of unused rooms after a certain time
✔ Dynamic booking systems via MS Outlook, Teams or mobile apps

Energy savings & sustainability for ESG compliance
✔ IoT sensors for presence, temperature & air quality optimize the room climate
✔ Automatic control of light, heating & air conditioning when occupied
✔ Reduced CO₂ footprint & ESG-compliant smart building technologies

Result: More productive meetings, fewer unused areas, sustainable savings

✔ 30% less energy consumption through intelligent control
✔ Up to 50% more efficient meetings through seamless technology integration
✔ Optimal space utilization reduces bottlenecks & improves employee motivation

With OFFICEMEDIA Smart Office solutions, meeting rooms become more efficient, user-friendly & sustainable – for maximum productivity, optimized office space and therefore higher demand in letting.

Employees benefit from intuitive, user-friendly technologies, seamless hybrid collaboration and an environment that promotes efficiency, well-being and creativity. Our solutions make the workplace so attractive that employees enjoy coming back to the office.

Example: A meeting room with MS Teams Rooms enables seamless collaboration. Employees start meetings with one click, share content from any device (laptop, tablet, smartphone) and use smart functions such as automatic camera adjustment and room microphones with noise cancellation – without any technical knowledge.

• Employees can flexibly register via QR code check-in
• Book workplaces and rooms, and receive automatic notifications about free or occupied meeting rooms.
• biometric access systems, encrypted data transmission and IT security standards
• Through automated control of light, climate and media technology, companies save energy and reduce their CO₂ footprint

The OM.DIGITAL method offers a practice-proven, agile strategy for planning and implementing a tailor-made Smart Office. We support companies from the initial analysis to the conception and technical implementation and guarantee:
✔ Perfectly fitting technologies for your individual requirements
✔ Future-proof, scalable solutions
✔ Smooth integration into existing IT and building technology
✔ Maximum user-friendliness and intuitive workflows

We work with architects, IT departments and planners at an early stage to ensure smooth technology integration. Our interface management ensures seamless coordination between media technology, IT, electrical installation and building technology (HVAC).

A company is planning a new office complex with several conference rooms and open-space areas.

Early integration into the architectural planning

• We define space requirements for displays, cameras, speakers and microphones
• Consideration of cable routes, power supply and network connections
• Coordination with lighting, acoustics and furniture design for optimal meeting experiences

IT & AV integration from the construction phase

• Planning of MS Teams Rooms, Wireless Presentation Systems and hybrid meeting technologies
• Future-proof infrastructure with scalable network technology, IoT sensor technology and smart access solutions
• GDPR and ESG compliance through data-secure meeting rooms and energy-efficient technology

Test run & optimization before moving in

• Creation of prototype rooms for usability optimization
• Training of employees & IT teams for intuitive use
• Final system acceptance & support for smooth operation

Our early involvement ensures that technology & architecture harmonize perfectly, employees enjoy a seamless user experience and the company benefits from maximum efficiency & future security.

Yes! Our solutions are modular and scalable. Whether new building or existing building – we integrate state-of-the-art smart office technologies with minimal intervention in the existing architecture.

A company wants to make its existing office building more energy-efficient and optimize office utilization – without complex cabling or structural changes.

Installation of LoRaWAN sensors

• Motion sensors measure the use of meeting rooms & workplaces in real time
• CO₂, temperature & air quality sensors optimize the room climate
• Lighting & heating are controlled automatically, depending on room occupancy & time of day

Data processing & Smart Office Integration

• Sensors send data via the energy-saving LoRaWAN network to a central workplace app
• Dashboards visualize room occupancy, air quality & energy consumption in real time
• Automatic notifications inform employees about free workplaces or meeting rooms

Optimization & Savings Effects

• Reduction of energy consumption by up to 30% through demand-controlled control of light, heating & air conditioning
• Higher employee satisfaction through better air quality & optimized workplace availability
• Long-term cost savings through more efficient space utilization and lower maintenance costs

Minimal installation effort – maximum effect: Thanks to LoRaWAN, existing buildings can be retrofitted smartly & efficiently without complex cabling or high investment costs.

Our solutions are manufacturer-independent and can be easily integrated into existing IT systems, networks and cloud platforms such as Microsoft 365, Teams or Zoom.

A company uses Microsoft 365 as a central platform for communication and collaboration. So far, however, there are different conference room solutions that do not work uniformly – some rooms have Zoom Rooms, others rely on MS Teams. This leads to compatibility problems, inefficient meetings and high support effort.

Solution: Manufacturer-independent Smart Office integration

Interoperable video conferencing solutions

• Integration of MS Teams Rooms & Zoom Rooms with compatible AV technologies (e.g. Poly, Crestron, Logitech)
• Support for Any Device & Bring-Your-Own-Meeting (BYOM) – whether Windows, macOS or mobile devices
• Seamless switching between Microsoft Teams, Zoom & Webex – depending on meeting requirements

Automated room & workplace booking

• Meeting room booking directly in Outlook or MS Teams with real-time availability display
• QR code check-in for participants and automatic room release when not in use
• Synchronization with digital door signs & workplace booking systems

Cloud & IT network integration

• Central management via Microsoft 365 & Azure – no additional hardware required
• Compatibility with existing IT infrastructure & network policies
• End-to-end encryption & GDPR compliance for secure communication

Result: Maximum flexibility & efficiency

• 100% seamless integration into existing IT & cloud systems
• Reduced support effort through standardized, manufacturer-independent solutions
• Improved meeting experiences for employees & external guests – regardless of the platform

Thanks to our manufacturer-independent solutions, the company continues to use existing IT systems without having to forgo new technologies – future-proof & flexible!

Yes! We rely on the highest security standards and GDPR-compliant systems with:
✔ Encrypted communication
✔ Secure authentication methods
✔ Protection against unauthorized access

We offer automated monitoring, remote management and intelligent analyses for your smart office technology. This allows IT departments to:

✔ Optimize processes
✔ Detect errors early on
✔ Reduce maintenance costs

A company operates several hybrid meeting rooms with MS Teams Rooms, Wireless Presentation systems and digital media technology. Technical problems often only occur when an important meeting has already started – this causes frustration among employees and increases the support effort of the IT department.

Solution: Automated monitoring & remote management

Real-time monitoring of all systems

• Automatic status checks for displays, cameras, microphones, network connections and control systems
• Sensors & IoT data analysis for temperature, occupancy and air quality in the room
• Cloud dashboard with live status of all meeting rooms and devices

Error detection & early warning system

• Automatic notifications in case of system errors or connection interruptions
• Self-healing mechanisms: Restarting systems or switching to backup devices in case of problems
• Predictive maintenance: AI-supported analysis detects wear & maintenance requirements before failures occur

Remote management & maintenance

• Software updates & security patches for all devices via a central platform
• Remote access for IT support: No physical interventions necessary, many problems can be solved remotely
• Automated log analyses & reportings for optimization of system usage

Result: Fewer failures, lower maintenance costs, better user experience

• Up to 50% fewer support tickets through proactive monitoring
• Maintenance costs reduced by up to 30% through preventive measures
• Better meeting experiences, as technology works smoothly and failures are prevented

Thanks to automated monitoring & remote management, the smart office technologies run reliably without the IT department constantly having to worry about problems.

Our solutions are compatible with leading platforms and technologies:
✔ Video conferencing systems & Unified Communications (MS Teams, Zoom, Webex)
✔ IoT sensors for room usage & climate control
✔ Biometric & QR code access systems
✔ Cloud-based IT and media control

Our planning takes into account scalable technologies that can be easily expanded and updated, so that companies remain flexible in the long term.

✔ Individually planned & perfectly integrated solutions
✔ Highest user-friendliness & intuitive operation
✔ Sustainable & energy-efficient technology integration
✔ Future-proof systems that grow with your company

A company is planning the remodeling of its conference rooms and would like a seamlessly integrated, intuitive and sustainable solution that can also be flexibly expanded in the future.

✅ Solution: Consulting & technical planning by OFFICEMEDIA

Individual planning & integration

• Analysis of existing infrastructure (IT, AV technology, room design)
• Development of a tailor-made room concept that combines architecture, media technology and user requirements
• Integration of MS Teams Rooms, Wireless Presentation, Digital Signage & Smart Lighting

User-friendliness & intuitive operation

• One-touch start for meetings with auto-framing cameras and AI-supported microphone technology
• Bring-Your-Own-Device (BYOD) option for maximum flexibility (laptop, tablet, smartphone)
• Intelligent room booking & access systems for a seamless user experience

Sustainability & energy efficiency

• Motion sensors & IoT control for automatic adjustment of light, climate & media technology
• Energy-saving displays & audio solutions with lower power consumption
• Optimized room utilization through smart booking systems to reduce unused space

Future security & scalability

• Cloud- & software-based platform for easy updates & expansions
• Modular architecture that supports future technologies such as AR/VR integration or AI-supported voice control
• Maximum compatibility with existing and new IT systems (Microsoft 365, Zoom, Crestron, Extron etc.)

Result: A perfectly planned, future-proof conference room

✔ Employees can start meetings efficiently & intuitively
✔ IT department saves time through automated administration & maintenance
✔ Sustainable technology reduces energy consumption & operating costs
✔ The system grows with the company & remains usable in the long term

Thanks to the individual consulting & technical planning by OFFICEMEDIA, the company receives a perfectly integrated, future-proof & energy-efficient solution that offers high added value.